PilotVault/API Server/pocketbase

PocketBase — PilotVault schema

PilotVault adds an organizations collection and three fields to the users auth collection:

• preferences (JSON) — each user's settings blob. Written with the user's own token, so PocketBase's default owner-only update rule (@request.auth.id = id) is all the authorization needed.
• role (select: superadmin | admin | user) — the user-rights level. A superadmin spans every organization; an admin is scoped to their own organization (may manage its users and admins, but not superadmins); a user has no management rights. Missing/empty is treated as user.
• organization (relation → organizations, maxSelect 1, optional) — which org the user belongs to. Nullable: a user may belong to no organization.

The organizations collection is a plain base collection with a unique name. It is reached only through the API Server's superuser service account (its API rules stay locked to superusers), the same way user management works.

User + org management requires a service account

Listing/creating/deleting users and organizations is done by the API Server using a superuser service account (POCKETBASE_ADMIN_EMAIL / POCKETBASE_ADMIN_PASSWORD), but only after verifying the caller's own token resolves to a manager role (admin for user management, superadmin for org management). This is the single place the server uses elevated PocketBase credentials; without the env vars, the /api/users and /api/orgs endpoints return 503 and the rest is unaffected.

Preferences never need the service account — they use the caller's own token.

Add the schema

Pick one of the following.

Option A — migration (recommended)

Copy the migration files into your PocketBase deployment's pb_migrations/ directory and restart PocketBase (migrations run automatically on boot; they target the PocketBase v0.22+/v0.23 JS migration API). They are idempotent, so they are safe even if the schema was already provisioned live:

• pb_migrations/1720300000_add_users_preferences.js
• pb_migrations/1720300100_add_users_role.js
• pb_migrations/1720300200_add_organizations.js
• pb_migrations/1720300300_add_users_organization.js
• pb_migrations/1720300400_extend_users_role_superadmin.js
• pb_migrations/1720300500_seed_orgs_and_users.js — seeds the PilotVault org + baseline accounts

Option B — Admin UI (any version)

1. Open the PocketBase Admin UI → Collections → New collection organizations (base); add a text field name (required) with a unique index.
2. Collections → users → New field. Add JSON field preferences, not required, max size ~5 MB.
3. Add Select field role, values superadmin, admin, user, max select 1.
4. Add Relation field organization → organizations, max select 1, not required, cascade delete off.
5. Save.

Verify

With a normal user token you should be able to round-trip the field:

# 1) log in (PocketBase directly, or via the API Server /api/auth/login)
TOKEN=... # the "token" from the auth response

# 2) save
curl -X PATCH "$PB_URL/api/collections/users/records/$USER_ID" \
  -H "Authorization: $TOKEN" -H "Content-Type: application/json" \
  -d '{"preferences":{"fontSize":"lg","themeMode":"dark"}}'

# 3) read back
curl "$PB_URL/api/collections/users/auth-refresh" -X POST -H "Authorization: $TOKEN"

In the app the round-trip is: browser → GET/PUT /bff/preferences → API Server GET/PUT /api/preferences → PocketBase user record.